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Faq
Here are some of the frequently asked questions that we are asked.  Please click on a question to reveal the answer.

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Funding

Do I have to be a registered charity to apply?

The Foundation is only able to support Namibian registered non-profit and charitable organisations working within Namibia. We also accept applications from organisations that have ‘exempt’ status under the Legal Framework Guidelines. This is restricted to some of the following:

schools and universities
hospitals
museums and galleries

If you are not a registered charity, or listed as an exempt charity under the Charity Commission guidelines, then you are not eligible to apply to us. If you are uncertain, take our eligibility quiz to see if your organisation is eligible for funding.

How much can I apply for?

How much you can apply for depends on a number of factors including: how much you need to raise; the scale of your project; and, how much your organisation has raised already. Whether you are applying for revenue / unrestricted core costs, project / specific activities or capital costs, the Foundation tends not to support more than 10% of the total budget. The Trustees expect an organisation to have secured around half the funding required before applying to us. Please note we are unlikely to fund charities where their annual spend, or budget/project is less than N$100,000.

We encourage organisation to develop a sustainable funding base so that they are not overly reliant on one funder. Our Trustees therefore will consider a grant towards your costs but are unlikely to fund the total costs of a project or a large proportion of your total expenditure.

Our Trustees are experienced grant-makers and will use their judgement as to what amount of funding they feel is appropriate and are able to grant to a charity. You therefore do not have to specify an amount in your application unless you wish to do so – simply outline the cost of your work/project, what funds are secured so far and what the current shortfall is.

How much can I apply for Capital Project
Although the general rule for Capital projects is to apply for up to 10% of the total costs, for Capital projects that benefit local communities (e.g. repairs and refurbishments of village halls, community centres, places of worship, schools etc) they will typically receive under N$30,000 regardless of project size.

The Trustees also expect that you have raised approximately half of the costs before applying and can demonstrate significant local fundraising as this shows that the project is valued by the community.

We recommend looking at our most recent annual accounts for an indication of grant size for similar size and scale of organisation and projects.

Applications

Do you have applications deadlines?
Applications for Regular Grants (under N$100,000) are reviewed by our Trustees on a regular basis and are dealt with in order of receipt. There are no deadlines that applicants need to worry about meeting. Applicants for a Major Grant (N$100,000 and over) will be advised which Board meeting they are to apply to if invited to do so following their initial letter and subsequent phone call with either our Director or one of our Grants Managers.
How long does the whole process take
If you apply online you will receive an immediate email acknowledgement letting you know that we have received your application. You should then allow up to four months for a final outcome – this is due to the volume of applications we receive and because we take great care in reviewing each one individually.

If you apply in the post, you should receive an acknowledgement letter within four weeks, after which it will take up to four months to receive a decision.

Our application is urgent - what should I do?

The Foundation reviews applications in order of receipt in order to be fair – you should allow up to four months from the date of your acknowledgement letter / email as we receive thousands of requests every year. In exceptional circumstances it is possible for our Trustees to review an application more quickly, however it is important that there is a legitimate reason why this might be the case – we aim to be fair and are therefore not able to ‘queue-jump’ everyone!

What happens to my application?

When we receive your application we check to see that all the information we need has been included – if so, it is logged onto our database and you are sent an acknowledgement email immediately if you applied online. If your application is not complete then we will contact you to ask for additional details.

Once you have received an acknowledgement there will be no further contact from us until we write to you with a decision (unless we have additional questions for clarification, in which case we will let you know). Please allow up to four months from the date of your acknowledgement letter / email to receiving notice of an outcome, this is because we receive thousands of applications a year and they are reviewed in order of receipt in order to be fair to everyone. Although it will “go quiet” at this stage, you are not forgotten!

Grant Terms and Conditions

Read a copy of our standard Terms & Conditions- please note your original grant letter may indicate some additonal conditions specific to your grant.

Reporting

Tell us how you have used our grant and find out what to do if you have a pledge from the Foundation.

Logo and Comms for Grant Recipients

Here you will find guidance on how you can communicate our grant and can download our logo with guidelines on its use.